Paper gets lost
Delivery notes and signed documents disappear before they reach the office.
Inbound & Receiving Teams
Digital delivery document storage for inbound operations.
Podfy is digital delivery document storage for inbound teams. Suppliers or drivers upload delivery notes, PODs, CMRs, and photos via a link, and your receiving team gets a central, searchable archive in seconds. It replaces paper and inbox chaos with audit-ready traceability.
- Replace paper and inbox chaos
- One central proof of delivery archive
- Clear traceability for disputes and audits
Inbound document flow
- Driver or supplier receives upload link
- Delivery documents and photos are uploaded
- Files are stored in a central archive
- Inbound team accesses documents instantly
Problems with paper and email
Inbound teams need control and visibility, not more folders and inboxes.
Email is unstructured
Attachments arrive in different formats, inboxes, and threads with no clear structure.
Shared drives lack traceability
Files are stored inconsistently, making audits and disputes slow and risky.
Audits take too long
Finding the right document weeks or months later wastes time and creates stress.
How Podfy works for inbound teams
A lightweight inbound document management flow that fits daily operations.
1. Share a link
Provide drivers or suppliers with an upload link via email, SMS, or instructions at the gate.
2. Upload on arrival
Delivery notes, PODs, CMRs and photos are uploaded directly from a phone or device browser.
3. Store and retrieve
Documents are stored centrally, searchable, and accessible to all authorized teams.
Key benefits for inbound operations
Traceability
Every delivery document is linked to a moment in time and stored consistently.
Audit readiness
Retrieve documents instantly during audits or compliance checks.
Dispute support
Quickly access proof when quantities, damages, or deliveries are questioned.
Operational clarity
One source of truth for inbound delivery documentation.
Typical inbound use cases
Warehouses & DCs
Store delivery notes and PODs for inbound shipments and pallet reconciliations.
Retail receiving
Capture delivery proof at store or hub level without handling paper.
Production sites
Keep inbound material documentation available for quality checks and audits.
FAQ
Do suppliers or drivers need to install an app?
No. Podfy works through a simple browser link sent via SMS, WhatsApp, or email. Suppliers and drivers can upload documents without installing an app, creating an account, or receiving training. This makes it easy to collect documents from many external parties.
Can inbound teams register a delivery themselves?
Yes. Inbound teams can register deliveries themselves when a driver or supplier does not upload. They can add delivery documents, photos, and a reference such as the PO number. This ensures every inbound delivery is recorded, even during peak hours.
Can we use a PO number or reference to find deliveries later?
Yes. Many inbound teams use the PO number as the reference so deliveries can be found and matched quickly. A consistent reference improves retrieval speed for receiving, invoicing, and claims handling. It also reduces confusion when multiple deliveries arrive on the same day.
What documents can we store in Podfy?
Podfy can store delivery notes, PODs, CMRs, packing slips, and photos. Photos are often used to document packaging condition, visible damage, shortages, or delivery context. Keeping everything together makes disputes and follow-up significantly easier.
Where do we access submitted documents?
All submitted documents are accessible centrally in the Podfy delivery portal. This gives receiving teams, operations, and finance one place to retrieve delivery proof without relying on email chains.
How does Podfy support audits, disputes, and compliance?
Podfy keeps inbound documents centrally stored and searchable. When an audit, claim, or dispute happens, your team can retrieve proof quickly without searching through emails or paper folders. This supports consistent documentation and reduces operational friction.
How does Podfy handle security and GDPR?
Podfy is designed with GDPR compliance in mind. Documents are stored securely and access is controlled by your organization, ensuring delivery records remain protected and accessible only to authorized users.
What is proof of delivery (POD)?
Proof of delivery (POD) is the evidence that a delivery was completed and received. It can include documents, signatures, photos, timestamps, and references that confirm what was delivered, where, and when. For a full explanation of proof of delivery and how modern teams handle it, see the Proof of Delivery overview .
How does modern proof of delivery work without apps?
Modern proof of delivery does not rely on drivers installing apps or creating accounts. Instead, teams use simple browser links to collect delivery documents and photos from drivers, suppliers, or inbound staff. This reduces friction and improves completion rates. A detailed comparison of legacy and modern POD approaches is available on the Proof of Delivery page .
Get a solution for your case
Get a quote for construction delivery proof
Register deliveries per project without apps. Quote within 24 hours.