Paper gets lost
Delivery documents disappear before they are scanned or filed.
Paper Flow Digitization
Go paperless without complexity.
Podfy is the easiest way to digitize delivery and proof of delivery documents like PODs, delivery notes, CMRs, and photos. Replace paper, scans, and email attachments with a simple upload link that works on any phone. Your team gets one central, searchable archive without implementing a complex DMS.
- Digitize delivery documents at the source
- Central, searchable digital POD storage
- Easy first step toward paperless operations
From paper to digital
- Document is created or signed
- Photo or file uploaded via link
- Stored centrally and searchable
- Accessible to the whole team
Problems with paper-based workflows
Paper processes slow teams down and create unnecessary risk.
Scanning creates delays
Documents pile up waiting to be scanned, renamed, and stored.
Email attachments scatter files
PDFs end up across inboxes and folders with no clear structure.
Hard to find later
When a dispute or audit appears, finding the right document takes too long.
How Podfy digitizes documents
Podfy removes friction at the very first step: getting documents into a digital system.
1. Share a link
Send an upload link via email, SMS, WhatsApp, or include it in instructions.
2. Upload instead of scan
Documents are photographed or uploaded directly from a phone or computer.
3. Central digital storage
Files are stored in one place, searchable and available to all relevant teams.
Benefits for daily operations
Less manual work
No scanning, renaming, or filing of paper documents.
Faster access
Find delivery documents in seconds instead of searching folders.
Lower error risk
Fewer lost documents and fewer manual handling steps.
Gradual digitization
Start small without changing your entire workflow at once.
Who Podfy is ideal for
Operations teams
Reduce paperwork and keep delivery documentation under control.
Office managers
Replace shared drives and inboxes with structured digital storage.
Logistics & admin departments
Improve visibility without introducing heavy document management systems.
FAQ
Do people uploading documents need to install an app?
No. Podfy works through a simple browser link sent via SMS, WhatsApp, or email. People can upload documents immediately without installing an app, creating an account, or receiving training. This makes adoption easy, even with external partners.
What documents can we digitize with Podfy?
Podfy can digitize delivery and logistics documents such as PODs, delivery notes, CMRs, packing slips, and photos. Many teams also upload photos to document packaging condition, damage, or delivery context. Everything is stored together in one central archive.
How does Podfy replace scanning and email workflows?
Instead of scanning paperwork and emailing attachments around, Podfy collects files directly through an upload link. Documents go straight into a central, searchable archive. That reduces manual handling and prevents files from getting lost across inboxes and shared drives.
Is Podfy suitable for audits and disputes?
Yes. Podfy keeps documents stored centrally so teams can retrieve proof quickly when something is questioned. This helps with delivery disputes, claims, and audit requests without digging through email threads or paper folders.
How does Podfy handle security and GDPR?
Podfy is designed with GDPR compliance in mind. Documents are stored securely and access is controlled by your organization, ensuring sensitive information remains protected and available only to authorized users.
Does Podfy replace a full document management system?
No. Podfy is a simple, lightweight way to digitize and centralize delivery-related documents without implementing a complex DMS. It complements your existing tools by making document collection fast, consistent, and easy for everyone involved.
What is proof of delivery (POD)?
Proof of delivery (POD) is the evidence that a delivery was completed and received. It can include documents, signatures, photos, timestamps, and references that confirm what was delivered, where, and when. For a full explanation of proof of delivery and how modern teams handle it, see the Proof of Delivery overview .
How does modern proof of delivery work without apps?
Modern proof of delivery does not rely on drivers installing apps or creating accounts. Instead, teams use simple browser links to collect delivery documents and photos from drivers, suppliers, or inbound staff. This reduces friction and improves completion rates. A detailed comparison of legacy and modern POD approaches is available on the Proof of Delivery page .
Get a solution for your case
Get a quote to digitize delivery documents
Replace paper, scans, and emails. Quote within 24 hours.