Many suppliers and couriers
Different vendors arrive throughout the day with different paperwork.
Facilities Management & On-Site Services
Digital delivery documentation for busy facilities.
Podfy is a simple digital delivery log for facilities teams and on-site services. Couriers, suppliers, and contractors upload delivery notes or photos via a link—no apps or accounts required. You get a searchable delivery record per site for audits, incidents, and vendor disputes.
- One central delivery record per site
- No app for suppliers or couriers
- Easy access for facilities teams and site managers
Simple site delivery log
- Supplier arrives on site
- Upload link is shared
- Delivery note or photo uploaded
- Record stored per site
The facilities delivery challenge
Facilities receive many deliveries every day, often without a clear or consistent record.
Handled by reception or security
Deliveries are often accepted by staff with limited time and tools.
Paper notes get lost
Signed delivery slips disappear in desks, folders, or shift changes.
No central overview
Facilities teams lack a single place to check what was delivered and when.
How Podfy works for facilities
1. Share the upload link
Send or show a Podfy link to the supplier or courier on arrival.
2. Upload note or photo
Delivery notes or photos are uploaded directly from the phone browser.
3. Stored centrally per site
Documents are stored in a central delivery log per location.
Why facilities teams choose Podfy
No app for suppliers
Couriers and contractors do not install or sign up for anything.
Works across all sites
Use the same delivery process at every building or campus.
Easy for reception
Simple enough to use during busy check-ins.
Fast delivery history
Quickly confirm what arrived and when.
Typical facilities use cases
Maintenance deliveries
Track tools, materials, and service parts.
Equipment and spare parts
Keep a record of technical deliveries per site.
Contractor deliveries
Document third-party deliveries clearly.
Public sector and healthcare
Suitable for hospitals, campuses, and public buildings.
What Podfy does not try to be
No visitor management system
Podfy focuses only on delivery documentation.
No asset management software
It does not track equipment lifecycle or maintenance.
No facilities ERP
Podfy remains lightweight and operational.
FAQ
Do couriers, suppliers, or contractors need to install an app?
No. Podfy works through a simple browser link sent via SMS, WhatsApp, or email. Couriers, suppliers, and contractors can upload delivery documents or photos immediately without installing an app, creating an account, or receiving training. This is ideal for facilities with many external visitors.
What documents can we capture with Podfy?
Podfy supports delivery notes, PODs, and photos. Facilities teams often use photos to record where items were dropped off, document packaging condition, or confirm delivery at reception or security. All files are stored together per delivery.
Can we use Podfy across multiple sites or buildings?
Yes. Podfy can be used across multiple sites or buildings. Each location can have its own delivery records, while your organization keeps a central overview across all facilities.
Is Podfy easy for reception or security staff to use?
Yes. Podfy is designed for simplicity. Sharing a link and uploading a document or photo takes seconds, making it easy for reception desks, security teams, or on-site staff with limited time.
How does Podfy help with audits, incidents, and vendor disputes?
Podfy creates a searchable delivery record for each site. When an item is missing, disputed, or investigated, delivery proof can be retrieved quickly without searching through emails or paper folders.
How does Podfy handle security and GDPR?
Podfy is designed with GDPR compliance in mind. Delivery documents are stored securely and access is controlled by your organization, ensuring sensitive delivery information remains protected and accessible only to authorized users.
What is proof of delivery (POD)?
Proof of delivery (POD) is the evidence that a delivery was completed and received. It can include documents, signatures, photos, timestamps, and references that confirm what was delivered, where, and when. For a full explanation of proof of delivery and how modern teams handle it, see the Proof of Delivery overview .
How does modern proof of delivery work without apps?
Modern proof of delivery does not rely on drivers installing apps or creating accounts. Instead, teams use simple browser links to collect delivery documents and photos from drivers, suppliers, or inbound staff. This reduces friction and improves completion rates. A detailed comparison of legacy and modern POD approaches is available on the Proof of Delivery page .
Get a solution for your case
Get a quote for construction delivery proof
Register deliveries per project without apps. Quote within 24 hours.