Daily deliveries from many suppliers
Each supplier arrives with different paperwork and different expectations.
Retail & Store Deliveries
Proof of delivery for retail, without burdening stores.
Podfy makes retail proof of delivery easy without adding work for store teams. Drivers and suppliers upload delivery notes, PODs, CMRs, or photos via a link—no training, no new store routines. Head office gets one searchable archive across all stores to resolve issues fast.
- No app or training for store staff
- Consistent delivery proof across all stores
- Central visibility for retail operations and logistics
Store-friendly delivery flow
- Driver receives upload link
- Documents or photos uploaded at delivery
- Proof stored centrally
- Head office can access instantly
The store delivery challenge
Stores are busy. Documentation needs to be quick, consistent, and easy to find later.
Limited time and training
Store teams cannot learn complex tools or follow long procedures.
Paper delivery notes get lost
Signed notes disappear in drawers, backrooms, or staff changes.
Head office ends up chasing
Retail operations and finance spend time requesting missing documents from stores and suppliers.
How Podfy works in stores
1. Driver receives a link
Send the upload link to the driver or supplier by SMS, WhatsApp, or email.
2. Upload at delivery
Delivery notes, PODs, CMRs and photos are uploaded directly from the phone browser.
3. Head office sees it instantly
Proof is stored centrally and becomes available to retail operations and logistics teams right away.
Why retailers choose Podfy
No app or training
Stores do not need to install anything or learn a new system.
Consistent across stores
One simple process works everywhere, even with different suppliers.
Faster dispute handling
Proof is easy to retrieve when deliveries are questioned.
Central visibility
Head office can access store delivery documentation without disrupting stores.
Typical retail use cases
Store replenishment deliveries
Keep proof for every replenishment drop with minimal store effort.
Direct-to-store supplier deliveries
Standardize documentation even when suppliers deliver independently.
Temporary and pop-up stores
Use the same process in short-lived locations and seasonal setups.
High staff turnover environments
Keep consistency even when staff changes frequently.
What Podfy does not try to be
No POS system
Podfy does not run payments or store transactions.
No retail ERP
It does not replace purchasing, inventory, or finance systems.
No store management software
It does not manage store tasks, schedules, or staffing.
FAQ
Can Podfy be used to register deliveries to a specific store?
Yes. Podfy can be used to register deliveries per store so documents and photos are stored in a consistent way. This helps stores, retail operations, and head office find proof quickly when something is missing or disputed. It also reduces the need for store staff to scan paperwork or forward emails.
Can we use a PO number as the reference?
Yes. Many retail teams use the PO number as the reference so deliveries can be found and matched quickly. A consistent reference improves retrieval speed for receiving, invoicing, and claims handling. It also reduces confusion when multiple deliveries arrive on the same day.
Do drivers or suppliers need to install an app?
No. Drivers and suppliers upload documents through a simple browser link sent via SMS, WhatsApp, or email. No app installs, logins, or training are required. This is important in retail environments where suppliers and carriers change frequently.
What documents can be captured for store inbound?
Podfy can capture delivery notes, PODs, CMRs, packing slips, and photos. Photos are often used to document delivery condition, shortages, or packaging damage at the store. Keeping everything together makes disputes and follow-up significantly easier.
Where can head office access delivery documents?
All submitted documents are accessible centrally in the Podfy delivery portal. This gives head office visibility without relying on store staff to email, scan, or store paperwork locally. It also supports faster escalations when customers or suppliers ask for proof.
How does Podfy handle security and GDPR?
Podfy is designed with GDPR compliance in mind. Documents are stored securely and access is controlled by your organization, ensuring delivery records remain protected and accessible only to authorized users.
Can store staff or inbound teams register a delivery themselves?
Yes. Store staff or inbound teams can use Podfy to register deliveries themselves when a driver does not upload documents. They can add delivery notes, photos, and references such as the PO number directly. This ensures every delivery is recorded, even in busy store or receiving environments.
What is proof of delivery (POD)?
Proof of delivery (POD) is the evidence that a delivery was completed and received. It can include documents, signatures, photos, timestamps, and references that confirm what was delivered, where, and when. For a full explanation of proof of delivery and how modern teams handle it, see the Proof of Delivery overview .
How does modern proof of delivery work without apps?
Modern proof of delivery does not rely on drivers installing apps or creating accounts. Instead, teams use simple browser links to collect delivery documents and photos from drivers, suppliers, or inbound staff. This reduces friction and improves completion rates. A detailed comparison of legacy and modern POD approaches is available on the Proof of Delivery page .
Get a solution for your case
Get a quote for store delivery registration
Register deliveries per store and PO number. Quote within 24 hours.