Missing or incomplete documents
Signed PODs or delivery notes are lost before they reach the office.
Compliance, Audits & Dispute Reduction
Reliable proof of delivery you can retrieve when it matters.
Podfy creates a centralized proof of delivery archive you can trust during audits and disputes. Delivery documents and photos are uploaded via a link and stored in one searchable place with clear timing and traceability. When finance or a customer asks for proof, you can retrieve it in seconds.
- Central, timestamped delivery documents
- One archive for audits and disputes
- No complex document management system
Delivery proof you can rely on
- Document uploaded via link
- Automatic timestamp applied
- Stored centrally
- Retrieved when needed
Where compliance and disputes break down
Delivery proof often exists, but not in a way that is easy to retrieve or trust.
Files scattered everywhere
Proof is spread across emails, folders, and shared drives.
Time-consuming audits
Finding the right document weeks or months later takes too long.
Billing delays
Invoices are delayed because proof cannot be found quickly.
How Podfy supports compliance
1. Upload via link
Delivery proof is uploaded via a simple browser link.
2. Timestamped and stored
Each document is automatically timestamped and stored centrally.
3. Fast retrieval
Proof can be retrieved quickly for audits, disputes, or reviews.
Why teams use Podfy for audits and disputes
One source of truth
All delivery proof in one consistent archive.
Faster dispute resolution
Access proof quickly when deliveries are questioned.
Less manual effort
No chasing emails or searching folders.
Clear delivery history
A consistent record of deliveries over time.
Typical compliance use cases
Customer delivery disputes
Provide clear proof when deliveries are challenged.
Internal and external audits
Retrieve delivery documents efficiently during audits.
Billing verification
Confirm deliveries before invoicing.
Quality and claims management
Use photos and documents to support claims.
What Podfy does not try to replace
No legal case system
Podfy does not manage legal proceedings.
No ERP or accounting system
It does not replace finance or billing platforms.
No complex governance platform
Podfy stays lightweight and operational.
FAQ
How does Podfy handle security and GDPR?
Podfy is designed with GDPR compliance in mind. Delivery documents are stored securely and access is controlled by your organization, so only authorized users can view delivery records. This helps teams digitize proof of delivery while keeping control over sensitive information.
Is Podfy suitable for audits and compliance checks?
Yes. Podfy keeps proof of delivery documents and photos stored centrally and searchable. That means audit requests can be handled quickly without collecting files from multiple inboxes, folders, or people. It also supports internal reviews where traceability and consistency matter.
What proof can we store for disputes and claims?
Podfy supports PODs, delivery notes, CMRs, and photos. Many teams also use photos to document delivery condition, damage, packaging issues, or drop-off context. Storing everything together makes claims handling and dispute resolution faster and clearer.
How quickly can we retrieve delivery proof when it is requested?
Proof is stored centrally so it can be retrieved quickly when a customer, auditor, or internal stakeholder asks for it. This reduces delays in invoicing and avoids time lost searching through emails, shared drives, or paper folders.
Do drivers need to install an app to provide proof?
No. Drivers upload delivery documents via a simple browser link sent through SMS, WhatsApp, or email. Removing app installs and logins reduces friction and improves consistency in proof collection, especially when subcontractors or temporary drivers are involved.
Does Podfy replace our ERP, DMS, or claims tooling?
No. Podfy is a lightweight layer for collecting and storing delivery proof. It complements your existing systems by making document collection fast and consistent, without requiring a complex document management implementation.
What is proof of delivery (POD)?
Proof of delivery (POD) is the evidence that a delivery was completed and received. It can include documents, signatures, photos, timestamps, and references that confirm what was delivered, where, and when. For a full explanation of proof of delivery and how modern teams handle it, see the Proof of Delivery overview .
How does modern proof of delivery work without apps?
Modern proof of delivery does not rely on drivers installing apps or creating accounts. Instead, teams use simple browser links to collect delivery documents and photos from drivers, suppliers, or inbound staff. This reduces friction and improves completion rates. A detailed comparison of legacy and modern POD approaches is available on the Proof of Delivery page .
Get a solution for your case
Get a quote for audit-ready delivery proof
Central, secure documentation for audits and disputes. Quote within 24 hours.