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PODFY
EU · WEUR

Solution · Third-Party Logistics

One POD system.
Every shipper client.
Fully audit-ready.

3PLs use Podfy to centralise delivery documentation across all shipper accounts — with per-client reference namespacing, GDPR-compliant EU storage, and a DPA for formal compliance requirements.

The 3PL documentation challenge

3PLs operate on behalf of shipper clients — which means POD requirements vary by client, audit standards vary by shipper, and the 3PL bears responsibility for documentation failures it didn't directly cause.

A carrier missed a CMR return. A driver uploaded a photo to the wrong folder. A shipper's audit team wants a 6-month export sorted by PO prefix. These are daily realities for 3PL operations teams.

Podfy centralises this. Each shipper's deliveries are namespaced by reference prefix in a single portal. Exports can be filtered by client, date range, or reference. The 3PL has one system; each shipper client sees only their own records. GDPR compliance is handled with a Podfy-issued DPA.

  • Per-client reference namespacing in shared portal
  • Bulk export by date range or reference prefix
  • GDPR-compliant: EU-WEUR storage, DPA available
  • Works with any carrier in your network — no app
  • Audit package generation for shipper compliance reviews
  • 7-year archive to meet NL/BE retention requirements

DPA available for GDPR compliance

Podfy provides a Data Processing Agreement for 3PLs processing delivery records on behalf of shipper clients.

Request DPA →

How 3PLs use Podfy

Use case 01

Multi-client archive

All shipper clients' deliveries in one portal, separated by reference prefix or slug. Finance teams retrieve by PO number. Operations teams see the full picture.

Use case 02

Carrier management

Generate upload links for any carrier — employed or subcontracted — without requiring them to use your TMS or install software. GPS compliance on every leg.

Use case 03

Audit response

When a shipper's compliance team requests documentation for a period, export a PDF package filtered by their reference prefix in minutes — not hours of manual retrieval.

Learn more

Relevant guides

Guide

POD compliance & retention

7-year retention, GDPR, and audit-ready records for NL and BE.

Read guide →Guide

POD and invoicing

How POD connects to invoice approval and DSO reduction.

Read guide →Add-on

CMR generator

Generate CMR and AVC international waybills in the portal. IRU layout. €0.23 per waybill.

See add-on →

One system for all
your shipper clients.

We will show you the multi-client portal, export function, and DPA process in 15 minutes.

Book 15 minutes →Try the demo first