Skip to content
PODFY
EU · only

PODFY QR Reporting · Field assets

Capture equipment issues
where they happen.

Generators, pumps, compressors, barriers and rental equipment are often far from the people responsible for them. A QR code on each asset lets whoever is on site record a fault or damage the moment they see it, with the asset already identified.

Request a demo →How QR Reporting works
Example of a QR reporting form

The asset is out there. The information is not.

Rental companies, service organisations and industrial sites manage equipment across many locations. Damage is noticed by a driver, a contractor or a site worker who does not know who to tell, and the information arrives late, by phone, without the asset number.

PODFY QR Reporting fixes the asset reference at the source. Each asset carries a QR code for its whole life. Whoever scans it records what they found, with a photo and the time, and the responsible team is notified.

Reports document observations. Maintenance planning and repairs stay with your own systems.

  • A permanent QR reference per asset
  • Categories for faults, damage and inspection notes
  • Timestamped photos of what was found
  • Notification to the asset owner or service team
  • History per asset across all sites
  • Works for contractors without an account
Not an emergency channel. Leaks of hazardous substances, fire risk or injuries follow your site emergency procedure first. A report is for recording and follow-up, and does not prove where or when someone actually was.

How teams use it

Use case 01

Rental returns and hand-overs

Damage recorded on site with a photo and time, before the next user takes over.

Use case 02

Unmanned sites

Contractors and drivers report what they see on equipment nobody checks daily.

Use case 03

Inspection observations

Findings during a walk-round linked to the exact asset, instead of a list typed up later.

Getting started

Your asset list in, stickers out

  1. Download the template and fill in your asset numbers, names and locations, or export them from your own system.
  2. Upload it to PODFY. Every asset number becomes the reference behind its own QR code.
  3. Print the stickers. One per asset, with your logo and your own text, such as "Fault or damage? Scan to report".
  4. Stick and go. Reports arrive with the asset already identified.

FAQ

Questions about remote equipment

What happens when an asset moves or is replaced?

The QR code belongs to the asset, so its history moves with it. A replaced asset gets a new code, and the old one is retired without losing past reports.

Can contractors report without an account?

Yes. Anyone who can scan the code can send a report, which is exactly what makes it useful for contractors and drivers.

Does PODFY use the phone's location?

It does not need to. The asset and its location are known from the QR code, so a report works without location permission.

Where is report data stored?

Reports and photos are stored in the EU on the same platform as PODFY's delivery records. E-mail delivery uses the subprocessors listed on the Trust page.

PODFY QR Reporting

More use cases

Fleet & logistics

Trailers and containers

Drivers and yard staff report damage, lights or reefer problems on trailers and containers at hand-over.

See how →

EV charging

EV chargers

Drivers report a charger that will not start, a damaged connector or a payment problem, per connector.

See how →

Municipal & public space

Waste containers

Residents report a full or damaged container, or dumping next to it, per location.

See how →

All use cases →

See it with your
own remote equipment.

A 15-minute demo with your asset types, categories and sticker text.

Request a demo →See pricing